What is clarification of contract?

A clarification in the true sense does not amount to a material change in the RFP or the draft contract; it merely removes ambiguity or uncertainty in the mind of bidders as to the meaning of those documents. Clarifications are important to ensure that bidders correctly interpret the government’s requirements.

What is a tender clarification?

Tender clarification (also known as bid clarification) is contact between the procurement officer and the bidder(s) purely for the purpose of the procurement officer clarifying aspects of the tender which are perhaps ambiguous, inconsistent or unusual.

What are project clarifications?

A Clarification is a detailed explanation of intention to support clear and easier understanding. Related Definitions in the Project: The Project Management; The Project Contract.

What is post bid clarification?

You should examine bids to ensure that tenderers: are not making fraudulent claims, and. have delivered similar types of work, if they have claimed to do so.

How do you write a letter seeking clarification?

There are a few simple steps to follow when you’re looking for further explanation.

1. Admit you need clarification. Admitting you need more information makes the next step much easier for the person you ask.
2. Don’t blame the other person. Own your confusion.
3. Summarize.
4. Be specific.

What are two reasons why you need to seek clarification about project requirements?

Why You Need to Clarify

• To avoid conflict in the workplace.
• To prevent being overworked or underworked.
• To ensure everyone in the team are on the same page.
• To prevent assumptions that may result in poor performance.
• To avoid miscommunication which may lead to project mistakes and overruns.

  What is a post tender meeting?

  PTN is contact between the procurement officer and the bidder(s) to refine and improve the bid(s) received in order to ensure that prices, delivery or associated terms of the contract are competitive. PTN is conducted after the receipt of formal tenders by the procurement officer, and before the award of any contract.

  When to use a clarification in a proposal?

  Clarifications may occur after a competitive range has been established, or even when discussions and proposal revisions are not contemplated at all. Clarifications “cannot be used to cure proposal deficiencies or material omissions, materially alter the technical or cost elements of the proposal, and/or otherwise revise the proposal.”

  What is the purpose of a tender clarification?

  Tender clarification is contact between the Procurement Officer and the tenderer (s) to clarify aspects of the tender which are ambiguous or irregular. PTN may be used to refine and improve bid (s) from the preferred supplier (s) This is to ensure that prices, delivery or associated terms of the contract are competitive.

  When to use clarification in the procurement process?

  Negotiations in relation to price, essential aspects of the tender or other areas where bid improvements may be possible must not take place as part of the clarification process. You should give all tenderers who meet the tender requirements the same opportunity to engage in tender/bid clarification.

  When do you need to do a bid clarification?

  Tender, or bid clarifications, may be required during the evaluation of tenders. This may be the case where aspects of the bid: seem strange. For example, if a bid appears abnormally low or especially high on price.

  When do you need to request a bid clarification?

  Tender, or bid clarifications may become necessary during the evaluation of tenders. For example, where there are aspects of the bids that are unclear or contain minor errors. You should consider whether an aspect of a bid seems ambiguous it might be prudent to request clarification.

  What are the clarification clauses in a contract?

  Clarification. All preclinical, non-clinical, analytical, manufacturing, and clinical data and associated reports disclosed by one Party to the other under this Agreement shall be deemed Confidential Information of the disclosing Party.

  Negotiations in relation to price, essential aspects of the tender or other areas where bid improvements may be possible must not take place as part of the clarification process. You should give all tenderers who meet the tender requirements the same opportunity to engage in tender/bid clarification.

  Tender clarification is contact between the Procurement Officer and the tenderer (s) to clarify aspects of the tender which are ambiguous or irregular. PTN may be used to refine and improve bid (s) from the preferred supplier (s) This is to ensure that prices, delivery or associated terms of the contract are competitive.