Why do I need an authorized representative for I-9?

When employers are unable to be physically present with employees for I-9 verification, such as situations where employers are onboarding remote employees, they have to designate authorized representatives to complete Form I-9.

Who can sign as authorized representative for I-9?

One change to the new version of I-9 clarifies in the instructions that an employer’s authorized representative can be “any person you designate to complete and sign Form I-9 on your behalf.” Under the circumstances raised by COVID-19, DHS will consider “any person” even to include a family member or household member.

Can spouse be an authorized representative for I-9?

Any person can act as an “authorized representative” on behalf of an employer but it comes down to the perception of credibility and trustworthiness of an “acceptable” or “bona fide” representative. In reality, many employers have had no choice but to use a friend, neighbor or spouse.

Can a spouse be an authorized representative?

Could a spouse complete Section 2 as an Authorized Representative? Technically, the spouse could. However, it is best to remove any potential conflict of interest and seek out an individual who would not personally benefit from the employment of the worker.

Does an i9 need to be notarized?

The Form I-9 does NOT require a notarial act, therefore you must NOT affix your notarial seal impression on it. You are signing the form in the capacity of Authorized Representative of the verifying employer, so we recommend that you indicate “Authorized Representative” as your title, not “Notary Public.”

How to designate an authorized representative to complete Form I-9?

The employer may authorize anyone (except the new hire himself) to review the I-9 form and identification documents; describe the documents on the form; and complete the Section 2 Certification. From the Form I-9 instructions: “You may designate an authorized representative to act on your behalf to complete Section 2.

Do you have to fill out Form I-9 on behalf of employer?

The Department of Homeland Security does not require the authorized representative to have specific agreements or other documentation for Form I-9 purposes. If an authorized representative fills out Form I-9 on behalf on the employer, the employer is still liable for any violations in connection with the form or the verification process.

What makes Form I-9 legal for remote hire?

The elements to make Form I-9 for a remote hire legal are: from the Lists of Acceptable Documents. The representative must sign the Section 2 Certification, swearing that the elements above have been completed.

Can you view Form I-9 via webcam?

Reviewing or examining documents via webcam is not permissible. If the authorized representative refuses to complete Form I-9 (including providing a signature) another authorized representative may be selected.

Who can sign an I9?

Individuals who can sign the employer’s side of an I-9 document are any authorized representative of the company, such as: Primary Administrator. Direct Manager. HR Manager.

Who is an authorized representative?

An “Authorized Representative” is a person who possesses the authority, directly or indirectly, to direct the management or policies of the appraisal management company, whether through ownership, by contract, or otherwise, including, but not limited to officer, director, general partner, manager or managing member, owner, or any other person who

Who can sign an I 9?

Individuals who can sign the employer’s side of an I-9 document are any authorized representative of the company, such as: Primary Administrator; Direct Manager; HR Manager

What is an authorized representative form?

Authorized Representative Form in PDF. An Employment Authorization Form is a document issued by the United States Citizenship and Immigration Services (USCIS) that provides temporary employment authorization to non-citizens of the United States of America.